If you manage a team or operate your own business with staff, then you know just how difficult it can be to manage a meeting and ensure all objectives are met. Often, people see a meeting as a chance to 'zone out' and have a bit of a break from work and if you don't follow the right procedures for a meeting, it will be a complete waste of time.

Our New York group conferencing options definitely make the logistics behind a meeting so much easier, but there are still things you must do to ensure your automated teleconference, web conference and video conference go to plan! Here we'll run you through the seven steps to a successful New York group conferencing session. The great news is you can be anywhere to benefit by applying them!

The Seven Steps to Achieving New York Group Conferencing Success Here are our seven steps that will help you get the most out of your conference calls:

• Step 1 - Set the Meeting Agenda and Choose a Time and Date for your Conference: With New York group conferencing options like automated teleconferencing, web conferencing and video conferencing, no operator is required. That means you can literally organize your own conference by giving participants very little notice.

• Step 2 - Notify your Participants, Invite and Brief Them: Your participants need to know when you are scheduling the meeting. Send them a concise email with all the necessary details of your New York group conferencing session: the topic of the meeting, date, time and of course, the agenda. Also, provide instructions to them so they can access the automated teleconferencing, web conferencing or video conferencing session.

• Step 3 - Send Participant Reminders: We recommend you remind your participants the day before your New York group conferencing session. Do so via phone if possible, because then you will know for sure your participant has been reminded. If you send an email reminder, request a 'read receipt' to be extra sure they received the reminder.

• Step 4 - Learn how to Record the New York Group Conferencing Session: If you are hosting your own automated teleconferencing, web conferencing or video conferencing session, you can record it. This saves you having to take minutes or assign somebody else to do so. Familiarize yourself with how to record the conference and if need be, talk to our New York group conferencing experts if you require assistance.

• Step 5 - Prepare for the Meeting and Stick to the Agenda: You have an agenda, so ensure you prepare adequately for it and stick to it! You need to get the most out of your New York group conferencing session, so prepare well and adhere closely to the agenda. Achieve that healthy balance of sticking to the program and maintaining a creative atmosphere to maximize collaboration.

• Step 6 - Edit the Recording: Once you have recorded the New York group conferencing session, you can activate the play it back feature and even edit it. Play it back and editing is available with most automated teleconferencing, web conferencing and video conferencing applications. Be sure to check your New York group conferencing software features to see what you can and cannot do.

• Step 7 - Distribute Audio, Video or Text Transcript to all Participants: Once you have the audio, video or text transcript of your New York group conferencing session all ready to go, simply distribute amongst your participants so they can refer back to it if need be.

Follow our seven steps for New York group conferencing success when using automated teleconferencing, web conferencing or video conferencing technologies, and you're well on your way to mastering the art of modern meetings!